Invoicing module
Compare quote, order and POD before invoicing
Quote, order and POD are compared before invoicing, and every difference reaches the operator with the document it comes from, so you invoice everything you did and cut disputes.
What the module does
A trip’s data is spread across quote, order and POD; it reaches the invoice compared, complete and without surprises.
Comparing the documents
Quote, order and POD compared line by line on quantities, packages, pallets and weights.
Differences with their source
Every difference is shown together with the document and the line it comes from.
Extra services
Waiting time, extra drops and documented delays added to the invoice.
Unreturned pallets
EPAL pallets not returned at delivery are picked up from the POD and charged.
Checking subcontractor invoices
Subcontractor invoices compared with the agreed cost and with what was actually delivered.
Handed to your system
Checked trips go to your management system, where the invoice is issued as it is today.
Invoice everything you’re owed
Recover missed extras
Waiting times, extra stops and tail lifts make it onto the invoice instead of getting lost.
Close the month faster
Every invoice is already checked against the order and the quote, so the month closes sooner.
Check subcontractor invoices
Every carrier invoice is compared with the agreed rate before you pay it.
Every extra on the trip makes it onto the invoice
From quote, order and POD to the data ready to invoice.
Trip LM-2291
Verona → Naples · Lario Market
Quote
Rate€780
Pallets12
Order LM-2291
Pallets12
ServicesTail lift
POD · 18/09
Pallets delivered11
Note1h30 wait at delivery
- Gathering quote, order and POD
- Comparing pallets, packages and weights
- Looking for extra services
- Checking pallets to return
- Preparing the invoice data
Invoice ready
€825
€780 transport + €45 waiting time
11 pallets delivered out of 12
Explore the other modules
The answers you’re looking for
What operations teams ask us before handing a process over to an agent.
Have another question?
Does it issue the invoices too?
quadra prepares the checked data for invoicing and passes it to the system you already use, where the invoice is issued as it is today.
Which differences can it find?
Quantities, packages, pallets and weights that differ between quote, order and POD, reservations noted on delivery, and extra services the quote didn’t include, such as waiting time and extra drops.
Does it check subcontractor invoices as well?
Yes. The subcontractor’s invoice is compared with the agreed cost and with what the POD shows, and amounts that weren’t agreed are flagged before payment.
Who decides on the differences?
Always the operator, who sees each difference next to the document it comes from and chooses whether to correct the amount, charge it to the customer or settle it with the subcontractor.
Do I need the other modules as well?
No. If quotes and orders are already in your TMS, quadra reads them from there and compares them with the PODs it receives. With the other modules active, though, it already has every document of the trip.
Have another question?