The AI workforcefor logistics
Documents, shipments, customs, arrivals: quadra's agents take care of them now.
Today, back-office work limits your growth
Here’s how it works today: someone in the back office opens the ERP, then the carrier’s portal, then the stock Excel, then the supplier’s email. All strictly by hand.
PODs
ddt.pdf[MISSING] e-CMR
!
7,251Re: Truck held at customsRe: Pallet count mismatch
Leah
Can you send me the POD for order 4512?
Omar
Has this shipment cleared customs?
Derrick
hey, any ETA on truck 82?
With quadra, the back office follows your growth instead of holding it back
Same morning, the other way around: the truck is tracked, the unloading slot is booked, the paperwork has already been requested from the carrier, and the missing pallet is flagged before it becomes a dispute.
Truck 82 in transit on the A7 — arriving at the warehouse at 14:32.
Slot booked: 14:30 – 15:00, dock 4. Driver notified.
Calling driver…Driver notified+39 334 564 8367Invoice and DDT received — e-CMR still missing.
Request sent — Rossi Trasporti will reply with the e-CMR.
Emailing Rossi Trasporti…Email sentlogistica@rossitrasporti.it3 of 3 articles matched — HS 1101.00.15, duty 4.2%.
POD received! Delivery confirmed and filed to order 4512.
Your documents already know everything.With quadra, they talk directly to your systems.
Invoices, DDTs and CMRs become clean data in the systems you already use: complete master data, verified quantities, customs details ready to go. Without anyone retyping them by hand.
Every document finds its own shipment or order by itself: no double entries, no backlog of PDFs sitting at the bottom of an inbox.
Ordered and delivered are compared line by line: the shortage surfaces at receiving, not a month later on the invoice.
Missing SKUs, EANs, weights and attributes fill themselves in, taken from the documents you receive every day anyway.
HS codes, duties and origins come straight out of shipping documents: when the customs file starts, the data is already there.
Pallets delivered tallied against pallets expected, so damaged or missing units surface before they become a dispute.
Auto field mapping
Every field maps itself automatically — no templates to set up per supplier.
Handwriting included
The driver’s signature, the crooked stamp, the warehouse worker’s note in the margin: quadra reads those too.
Scans, photos & PDFs
A phone photo from the warehouse works as well as a clean digital PDF.
Growing without hiring in the back office? Our customers already do it.
97%
of documents handled automatically
3 FTE
reallocated to higher-value work
Sedisp closes every receiving in minutes, with no more back-office bottlenecks.
Valentina
Co-owner & CSO at Sedisp
“Every arrival comes with an invoice, a DDT and a customs declaration. With quadra, receiving closes in minutes — it used to wait on the back office.”
Built for the people who move goods
3PLs
A new client brings their own formats, their own documents, their own stock to reconcile. It used to mean another person in the back office; now it just means one more client.
Freight forwarders
The booking confirmation lands at 6 a.m. from Singapore. By the time you sit down at your desk, it’s already structured data, right where it’s needed.
Carriers
The trip closes, the POD is signed, the invoice goes out. Not ten days later, when someone finally digs up the document.
Customs brokers
You open the file and HS codes, values and origins are already there, extracted from the commercial documents. What’s left for you is the part that actually needs a customs broker.
FAQ
Does it integrate with the management system I already use?
Yes. quadra doesn't replace your current system. It reads incoming documents, emails and information, works alongside your ERP, updates the data and generates the outputs you need. Integration happens through APIs, file layouts, FTP or a direct database connection, depending on what your system exposes. In the early stages a team of our engineers works with you on the dialogue with the ERP and its software vendor, so the integration is set up correctly from day one.
What if it extracts a wrong value?
Every extracted field comes with a confidence score. When it falls below the agreed threshold, the value is not entered automatically: it goes to a human operator, who confirms or corrects it before the entry or the related action happens. On top of that we run consistency checks, either deterministic or model-based, to catch discrepancies before they propagate downstream.
How long does it take to get started?
We normally start from the documents you already receive, without changing your operating process. We connect the source (a mailbox, an FTP folder, a scanner or an existing feed), configure extraction on your real formats and map the output fields to your system. Operations never stop: your team keeps working exactly as before while quadra slots into the flow.
My documents are all different — every supplier has its own format. Does it still work?
Yes, and that's exactly the case it's built for. quadra doesn't work off a fixed-position template: it interprets the content of the document directly. It reads invoices, DDTs, CMRs and booking confirmations with different layouts, from different suppliers and in different languages, including confirmations in English and documents filled in abroad. It handles scans, photos and PDFs, and also recognizes handwritten notes, stamps and signatures.
Where is my data stored?
Your data physically resides on European servers only. For processing we use multiple LLMs, selected by availability, latency and task type, both external and hosted on our own machines. We handle data in compliance with GDPR, and provide the DPA and processing details during the evaluation phase.
Is quadra right for you?
Your back office will handle tens of thousands of documents this year. Work out in 1 minute what it really costs you and how much you can save.
Take the test5 questions · < 1 minute · no email required
Hours freed per month
Yearly savings
FTE equivalents