Customs files ready before you open them

HS codes, values and origins extracted from commercial documents. You keep the part that needs a customs broker.

Stacked orange shipping containers seen from below against a dark sky

Documents

Collect and organise import and export documentation

Commercial invoices, packing lists, certificates and origin documents are gathered together and attached to the right case.

The documents arrived all at once

Drop the shipment documentsScans, photos, whatever the forwarder sent

scan_0912.pdf162 KB
IMG_2208.jpg2.4 MB
doc (3).pdf88 KB

Read what each paper is

Filing them into the shipment’s folder

scan_0912.pdfCommercial invoice
IMG_2208.jpgCertificate of origin
doc (3).pdfHealth certificate
RequestedCertificate of analysis

Customs data

Extract and check the customs data in the documents

Items, quantities, values, currencies, weights, origins and HS codes are pulled out and cross-checked between documents.

Extracted the data from 42 item lines

Cross-checked between invoice, packing list and certificate: 2 differences.

invoice-8812.pdf

Checked against packing list and certificate of origin

ItemHS codeMade inCompositionStatus

Olio EVO 5L1509.20ITExtra virgin olive oil 100%Match

Passata 12pk2002.90ITTomatoes 99%, saltMatch

Farina 00 25kg1101.00ITSoft wheat 100%Match

Olio girasole 10L1512.19UASunflower oil 100%To check

Farina manitoba 25kg1101.00CASoft wheat 100%Match

Passata bio 12pk2002.90ITOrganic tomatoes, saltMatch

Olio di semi 5L1512.19ITSunflower 70%, rapeseed 30%To check

Farina integrale 25kg1101.00ITWholemeal wheat 100%Match

Olio EVO 1L1509.20ESExtra virgin olive oil 100%Match

Passata rustica 12pk2002.90ITTomatoes 98%, basil, saltMatch

Farina 00 5kg1101.00ITSoft wheat 100%Match

Procedure

Follow the right procedure for every case and type of goods

Import and export, customs regime and goods category each have their own path, with missing steps and documents flagged.

Working out which procedure applies

Export · fresh fish

Health certificate first, then TRACES NT. The catch certificate travels with the load.

Export · wine

e-AD opened before loading. Excise closes when EMCS confirms arrival.

Export · machinery

Dual-use check before the licence. EUR.1 only where the buyer asks for it.

Customs file

Prepare a complete file, ready for the final review

The data is organised in the format the system expects, and only what is uncertain or incomplete reaches the operator.

Prepared 9 files for the system

7 ready for the final review; 2 with uncertain data.

Export declaration · EXP-1178

1Declaration type

EX A

2Exporter

Dispensa Italiana S.r.l.

8Consignee

Deli Foods Ltd · London

17Destination

GB · United Kingdom

33Commodity code

1512 19 90To confirm

34Origin

IT · Italy

35Gross mass

11,420 kg

38Net mass

10,860 kg

20Delivery terms

FCA Parma

22Invoice total

EUR 34,360.00

31Packages

18 pallets

44Documents

N935 · N271 · N861

quadra agent

EXP-1178 is ready for the final review. I left one field to you: the HS code for the oil blend.

Sent to Marco